Minutes Services Professional Minute Taking
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Product tour

Everything that happens between your recording and the final record.

A closer look at how Minutes Services transcribes, structures, and formats your board's minutes.

See it in action

The whole tour, in one video.

Watch a real meeting go from a Zoom recording to a finished set of minutes, then read how each step works below.

Minutes Services AI meeting transcript with speaker names next to the recording player

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Core capabilities

Three things Minutes Services is especially good at

AI transcription & speaker recognition

Every voice in the room is transcribed and matched to a speaker automatically, even across cross-talk and multiple microphones.

Motion & vote tracking

Motions, seconds, and the outcome of each vote are identified as they happen, so the final record is unambiguous.

Custom minutes templates

Provide your board's or municipality's minutes format - layout, section headers, fonts, level of detail, motions, and votes - and every set of minutes will follow it.

AI minute-taker for upcoming meetings

Meet Winston, your AI minute-taker

Have a meeting coming up? Send Winston to record it. It joins on Zoom, Microsoft Teams, Google Meet or Webex, records the meeting, and your draft minutes start on their own when the meeting ends.

  • Schedule from Outlook or a link. Pick meetings from your Outlook calendar, or paste a meeting link and choose now or a later time.
  • Real names and attendance. Speakers are labeled with their names in the meeting, and the attendees list shows who was present, absent, or a guest.
  • Visible and in your control. Winston appears as a named participant showing that it is recording. Nothing is recorded unless you turn it on, and you can cancel it before it joins.
Winston, the Minutes Services AI minute-taker, recording a video meeting
  1. 1

    Schedule Winston

    From your Outlook calendar or a meeting link.

  2. 2

    It records the meeting

    The host admits Winston like any other guest.

  3. 3

    Your draft is ready

    Transcript, speakers, and attendees are filled in for you.

Start Free Trial Winston is included on every plan, at no extra cost.
Minutes from past meetings

From recording to record, in five steps.

Have recordings from your past meetings? Upload them and get the finished meeting minutes.

  1. Upload your agenda

    Minutes Services uses your meeting agenda to understand the structure of the meeting and match discussion to the right agenda item automatically.

  2. Upload sample minutes or choose a template

    Upload a set of your past minutes and Minutes Services follows their format, wording and style. No sample handy? Choose a ready-made template for your kind of meeting instead.

  3. Upload the meeting recording

    Upload audio or video in most common formats, or pull a recording straight from Zoom or a YouTube link. Already have a transcript? Start from that instead. For upcoming meetings, you can send Winston to record them instead.

  4. Review and Confirm Speakers

    Review the transcript next to the video and confirm who is speaking. Minutes Services suggests a name for each voice; correct the speakers and the change carries through the rest of the draft minutes.

  5. Generate & customize your minutes

    Minutes Services combines your agenda, transcript, confirmed speakers, and preferred format to create a draft of your minutes. Use the built-in editor to adjust or highlight wording, then export to Word or PDF.

Works with what you already use

Integrates with

YouTube
Zoom
Microsoft Teams
Google Meet
Webex
Outlook Calendar
Vimeo
Granicus

See Minutes Services AI on your own meeting.

Start a free trial and upload your next recording.

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